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Cooperative Purchasing Program

Local Government and Tribal Government Use of State Contracts

What is Cooperative Purchasing?

By law, tribal governments and Montana's political subdivisions may purchase supplies and services in cooperation with the State of Montana. Section 18-4-402, MCA permits local public procurement units to take advantage of the cost savings realized by the State's volume purchasing. Currently, cooperative purchasers may benefit by purchasing from State term contracts, the vehicle requisition time schedule, the Central Stores Program, and participating in the ordering of certain commodities needed by the Montana Department of Transportation.


Who is Approved as a Local Public Procurement Unit?

(Updated 03/2014)

Cities and Towns (including all subdivisions thereof)

Counties (including all subdivisions thereof)

Educational Institutions

Public Agencies & Authorities

Health Institutions

Tribal

Other


How the Program Works

Information Requests

Direct information requests on cooperative purchasing to:

State Procurement Bureau
Department of Administration
PO Box 200135
Helena MT 59620-0135
Phone: (406) 444-7210
Fax: (406) 444-2529

Sign a Cooperative Purchasing Memorandum of Understanding

The State of Montana requires that interested local governments, school districts and tribal governments sign a Cooperative Purchasing Memorandum of Understanding prior to utilizing state contracts. This agreement must be signed by a local government or tribal official and returned via email, fax, or mail to:

Cooperative Purchasing Program
State Procurement Bureau
Department of Administration
PO Box 200135
Helena MT 59620-0135

Order From the Term Contracts

Purchases made utilizing a state Term Contract must be placed directly with the contract vendor.  Approved Local Public Procurement Units may also use the Montana eMarketCenter to purchase goods from various Term Contracts. 

Requisition Time Schedule for Vehicles

Twice per model year, the State of Montana issues bids for passenger cars and light duty trucks (up to 1 ton). Bids are issued once per model year for patrol vehicles. The specific dates for these bids are set and posted on the Requisition Time Schedule (RTS).

Local governments and tribal governments may include their vehicle purchases along with the State's order by submitting the proper request forms by the established deadlines. The State will solicit bids from vendors and notify local governments and tribal governments of the results. Contact Jeannie Lake, Contracts Officer at (406) 444-0110 or jeannielake@mt.gov for any questions.

Vehicle orders for the requisition time schedule must be placed with the State Procurement Bureau. For complete information, contact Jeannie Lake, Contracts Officer at (406) 444-0110 or jeannielake@mt.gov.

Pre-Requisition Forms for Model 2014 Vehicles:

Model Year 2014 Pursuit Vehicles
Model 2014 Vehicles

Central Stores Catalog

Orders from the Central Stores Catalog may be placed by contacting the Property and Supply Bureau at (406) 495-6000 or through their online ordering website.  See the Central Stores website for further information.

MDOT List of Commodities

Local governments and tribal governments may join the Montana Department of Transportation in purchasing certain commodities. Commodities available for cooperative purchasing are listed below:

  • Road oil
  • Traffic line paint and glass beads
  • Road salt and chemical deicer
  • Snowplow wear blades
  • Rubberized asphalt
  • Preformed thermoplastic pavement markings
  • Fencing materials

For complete information on how to participate in the purchase of these commodities, contact the Montana Department of Transportation at (406) 444-6365.